Pro Memoria
A pro memoria is a formal record of a diplomatic discussion that, in U.S. diplomatic correspondence practice, speaks for and under the direction of the government presenting it.
It should be distinguished from an aide-mémoire, which in that same practice is used to summarize an informal diplomatic conversation.
Knowing the difference helps offices select the appropriate documentary form, level of authorization and recordkeeping procedure.
A foreign ministry prepares a pro memoria documenting an official discussion and delivers it according to its diplomatic correspondence procedures.
Explain this using U.S. protocol as an example, not a universal rule for all states.
Closely related entries kept separate because each carries a distinct institutional meaning.
- Aide-mémoire
An aide-mémoire is a written summary of a diplomatic conversation or representation, provided to preserve the main points for subsequent reference.
- Diplomatic Note
A diplomatic note is a formal written communication exchanged through diplomatic channels between states or authorized representatives. Different formats exist according to protocol and national practice. A note verbale is one form of diplomatic note, not a synonym for all diplomatic notes.
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